Governança organizacional na estruturação das Coordenadorias de Secretarias Integradas das Unidades Acadêmicas da Universidade Federal de Lavras

Abstract

This study analyzes the structure of the Integrated Secretariat Coordinating Offices (CSIs) at UFLA (Federal University of Lavras), structures resulting from the university's organizational restructuring process. The research focuses on the governance model proposed for these structures following the organizational change, highlighting the relevance of the administrative reorganization carried out at UFLA under the justification of granting greater efficiency and integration to the institution's organizational arrangements. By listing and analyzing the challenges and impacts, as well as the current status quo of this transformation, the study contributes to the understanding of the administrative practices adopted by the University and provides input for the improvement of the management model. It is noteworthy that from 1994 to 2020, UFLA operated following the same organizational logic, in a departmentalized manner, a structure that was replaced, after its restructuring, by Academic Units (Unidades Acadêmicas). To achieve the objective of this work, which is to analyze the governance model proposed for the CSIs following the organizational change at UFLA implemented from 2020 onwards, the following specific objectives were defined: 1) To describe the organizational restructuring process at UFLA that occurred from 2010 to 2020; 2) To describe the configuration and competencies defined for the new organizational structure, especially the duties of the CSIs; 3) To analyze the degree of autonomy and the distribution of responsibilities within these bodies; 4) To report the organizational changes in the areas of competence and performance of the positions linked to the CSIs; 5) To understand the administrative changes concerning the processing of procedures related to academic routines within the University. In methodological terms, a qualitative and exploratory research approach was conducted, divided into two phases: a documentary phase, aimed at contextualizing the case; and a field phase, which focused on the perspective of the staff responsible for academic routines in the Academic Units (UAs). For the preparation of the research report, content analysis was used, separating the information into thematic categories, which were broken down into subcategories. Finally, it was observed that the impact of implementing the CSIs following the organizational restructuring at UFLA was positive. The decentralization promoted by the University's organizational restructuring managed to create more than merely decentralized activity structures, but rather governance instances with internal deliberative capacity, which concentrate processes decisive for the institution. However, the importance of conducting a staff dimensioning exercise to understand the real demand for activities and the adequate number of staff to meet it is emphasized, in addition to holding a University Congress, an instance that will be responsible for evaluating the performance of the current organizational structure and listening to the Academic Community regarding possible adjustments to the model.